Team roles
There are two roles available in workspaces: admins and collaborators.
Both collaborators and admins can:
Add money and request a refund
Create, edit and publish studies
Create and rename projects
Admins can also:
Invite new members
Manage the roles of existing members
Viewing your team members and invites
You can view your workspace members on the Team page.
To open the Team page, click the ‘Team’ tab in the left sidebar.
Here, you can see all workspace members and any pending invitations.
Invite new team members (admin members only)
Our rule of thumb
Everyone in your workspace has full financial access.
To invite a teammate, you’ll need their email address:
If they already use Prolific, use the email address they use to sign in to Prolific
If they’re new to Prolific, use the email address they plan to sign up with
Email addresses are case sensitive. Enter the email address exactly as it appears in the researcher’s account. Otherwise, the system won’t recognise their existing account and they’ll be prompted to create a new one.
To invite a teammate:
Select the ‘Team’ tab in the left sidebar
Click the ‘Add teammates’ button in the top right
In the popup, the role will default to ‘collaborator’. Use the dropdown to change this to ‘admin’ if needed
Enter your teammate’s email address and select ‘Send email invite’
You can invite up to 10 accounts at a time by listing email addresses separated by commas
Your teammate(s) will receive an email with a link to join your workspace. If they don’t already have a Prolific account, they can register, they just need to sign up using the same email address the invite was sent to.
After you send an invite, the teammate will show under ‘Pending invites’ on the workspace’s Team page. You’ll also see a direct invite link next to their name and email, which you can copy and share in a personalised message if you’d like. Select ‘Copy invite link’ to do so.
Invites are valid for 30 days. If your teammate hasn’t accepted the invitation after this time, they’ll disappear from your workspace and their contact details will be removed from our system. To re-invite them, repeat the steps above.
Manage team members (admin members only)
Admins can manage other members’ roles and access in a workspace.
To change a teammate’s role or remove them from the workspace:
Select the ‘Team’ tab in the left sidebar to open the Team page
Click the dropdown under the teammate’s role
In the popup, select the role you want to assign, or choose ‘Remove’ to remove their access to the workspace
If you remove a teammate, you’ll be asked to confirm before they’re removed
